Eligibility Process

Wilson College is committed to providing equal access for students with disabilities in accordance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act. Eligibility for disability accommodations is determined through an interactive, individualized review process.

How to Request Accommodations

Step 1: Submit a Request Through Phoenix 360

Students seeking accommodations must begin by submitting a request through Phoenix 360. This is the official starting point for the disability eligibility process.

Through Phoenix 360, students can:

• Complete the accommodation request form
• Upload disability documentation
• Communicate securely with Accessibility Services
   

Step 2: Submit Documentation

Students should provide documentation from a qualified professional that supports the request for accommodations. 

Documentation should include:

• The diagnosis or condition
• Current functional limitations
• Information about how the condition affects the student in an academic setting
• Recommendations that support the need for accommodations

Examples of documentation may include:

• Medical documentation
• Psychological evaluations
• Educational evaluations
• Prior accommodation records, such as an IEP or 504 Plan

Additional information may be requested if the documentation submitted does not provide enough detail to support the review process.
 

Step 3: Participate in the Interactive Process

Once the request and documentation are received, the student will be contacted to schedule an intake meeting with Accessibility Services.

During this meeting, the student will have the opportunity to discuss:

• Their academic experiences
• Barriers they are experiencing
• The impact of their disability within the college environment
• Possible accommodations and supports

This meeting is an important part of the interactive process used to determine eligibility and appropriate accommodations.
 

Step 4: Eligibility Review

Accessibility Services will review the student’s request, supporting documentation, and information shared during the intake meeting.

Eligibility is determined on a case-by-case basis and is based on:

• The presence of a disability
• Evidence of functional limitations
• The connection between those limitations and the requested accommodations

A diagnosis alone does not automatically qualify a student for accommodations.

Step 5: Notification of Decision

After the review is complete, the student will receive written notification regarding their eligibility and any approved accommodations.

The notification will include:

• Whether the student is eligible for services
• Approved accommodations, if applicable
• Any next steps the student must take
   

Academic Accommodations Deadlines

• Returning Students (Fall requests): April 15
• Returning Students (Spring requests): November 15
• Incoming Students (Fall start): July 15
• Incoming Students (Spring start): December 15

* For Housing Accommodation deadline see Housing Accommodations.

Requests Should Be Submitted Early

Students are encouraged to submit accommodation requests as early as possible. Early submission helps ensure there is enough time to review documentation, complete the intake process, and implement approved accommodations in a timely manner.

Accommodations Are Not Retroactive

Accommodations cannot be applied to coursework, attendance, exams, or assignments completed before the eligibility process is completed and accommodations are approved.

Student Responsibility

At the college level, students are responsible for:

• Self-identifying as a student with a disability
• Requesting accommodations
• Providing appropriate documentation
• Participating in the interactive process

Confidentiality

Disability-related information is treated as confidential and maintained in accordance with applicable laws and institutional policies.
 

Note:  All information submitted to the Accessibility Services Coordinator becomes part of a student’s educational record at Wilson College as defined by the Family Educational Rights and Privacy Act (FERPA). All student documentation is kept in a secure, confidential online system. The student receiving services has the right to review and/or close their file at any time.

Please contact the Accessibility Services Coordinator asc@wilson,edu with any questions regarding documentation requirements or if you require assistance with this process.