The College continues to monitor the coronavirus outbreak and consider its potential impact to our campus community. Our top priority remains the health and safety of our campus as well as preserving the continuity of our student’s education.
Wilson's current status - January 13, 2022
Dear Wilson College community,
It’s hard to believe how quickly the Winter Break is flying by! We are using this “quiet time” at Wilson to gear up and prepare for your students’ arrival on campus for the Spring Semester. Classes begin January 24.
As with previous semesters, the COVID-19 pandemic is causing us to carefully consider how we operate the College this spring. Our goal is to support an in-person Wilson College student experience, making it “as normal as possible,” while keeping the Phoenix family healthy. That is no small task, given the ever changing landscape of the pandemic.
Wilson students, faculty, and staff did a great job this fall, keeping one another safe from COVID-19. We finished the semester strong with the majority of our faculty and staff fully vaccinated, and many also completing a booster dose. Overall, students have been slower to get the vaccine, but many are in the process of doing so now before returning to campus.
Like most of the country, we saw an uptick in the number of positive cases on campus after Thanksgiving, primarily in unvaccinated individuals. There were some breakthrough cases; however, most had no or much less severe symptoms than those that were unvaccinated.
The transmission rate in Franklin County, Pa. (where the College is located) remains high. Therefore, our campus will continue to follow a mandatory masking policy, regardless of vaccination status, indoors. This means that everyone on our campus, including visitors, must wear a properly fitting face mask while in public spaces indoors, except while eating or drinking in the dining hall, regardless of whether they are fully vaccinated and/or have received a COVID-19 booster dose. Our residence halls will remain closed to non-residential visitors for the foreseeable future.
Of course, we will continue to encourage our campus to complete the COVID-19 vaccination regimen, get a COVID-19 vaccine booster, wear a face mask, and follow personal hygiene best practices.
Wilson will continue to provide routine COVID-19 testing for individuals who are not fully vaccinated. Our testing procedure is mandatory, follows U.S. Centers for Disease Control and Prevention (CDC) recommendations, and applies to any student, faculty, or staff who physically comes to campus with any frequency and who is not fully vaccinated. For student-athletes who are not fully vaccinated and had their booster, a more stringent testing frequency is necessary, as recommended by the NCAA. All COVID-19 testing is conducted and evaluated by WellSpan Health on our campus.
In addition, Wilson will comply with the Emergency Temporary Standard (ETS) issued be the Federal Occupational Safety and Health Administration for businesses with 100 or more employees.
Students, faculty, and staff should forward a copy of their vaccination card (photograph) to the College Nurse at email@example.com if they have not done so already or have any updates to the information. Providing a copy of their vaccination card to the College Nurse is the only way students, faculty, and staff can be exempted from the routine testing process.
Thank you in advance for helping keep the campus community safe. I look forward to seeing you soon.
Wesley R. Fugate, Ph.D.
What is novel coronavirus?
According to the United States Centers for Disease Control and Prevention, a novel coronavirus is a new coronavirus that has not been previously identified. The virus causing coronavirus disease 2019 (COVID-19), is not the same as the coronavirus that commonly circulate among humans and cause mild illness, like the common cold.
What are the symptoms of COVID-19?
Current symptoms reported for patients with COVID-19 have included mild to severe respiratory illness with fever, cough, and difficulty breathing. Read about COVID-19 Symptoms.
How can I help protect myself?
The best way to prevent illness is to avoid being exposed to the virus. The virus is thought to spread mainly from person-to-person, between people who are in close contact with one another and/or through respiratory droplets produced when an infected person coughs or sneezes. For more information on protecting yourself from infection, go to https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html
How will I know when new information is available?
In the event additional decisions are made regarding classes and or college operations, instructions will be shared with the entire campus community as soon as possible. Please check your college email and postings to Wilson.edu often.
I live in the Chambersburg community and would like to walk or ride my bicycle on Wilson’s campus. Can I do that?
Yes. The campus has re-opened for outdoor recreational activities. All buildings, except residential hall facilities, are also open to the community during normal operating hours and for special events. However, all individuals on campus are asked to abide by universal masking while indoors, regardless of vaccination status. Residential halls are only open to residential students currently living on the Wilson College campus.
What actions has the College taken to protect the health of the Wilson community?
- Established the Campus Health and Safety Plan that outlines modifications to College operations with regard to COVID-19 precautions, including instruction, residential living, and cleaning protocols and on-campus testing protocols.
- Academic Affairs and faculty have developed plans to provide instruction and coursework.
- The College, partnering with WellSpan Health, has instituted COVID-19 testing, isolation and quarantine protocols for campus.
- Housekeeping staff have increased their daily cleaning and sanitizing of hard surfaces across campus and instituted additional sanitizing protocols should there be a positive COVID case on campus.
- The College has instituted guidance with regard to travel, including a masking policy and avoidance of geographies with high COVID-19 transmission rates.
- The College has prohibited gatherings on campus with significant attendance without prior approval and discussion of mitigation measures.
- In concert with the NCAA and CSAC officials, a “Return to Play” protocol document has been established for Wilson College Phoenix athletics practice and competition.
- The College has communicated broadly important personal hygiene safety tips and installed hand sanitizer stations across campus as well as sanitizing kits with disinfectant and sanitizing wipes in all classrooms, office buildings and common spaces.
- Signage has been installed across campus that promotes wearing of masks, encourages social distancing, personal hygiene best practices and shares the College’s Community Statement of Responsibility.
- Good personal hygiene posters created by the CDC have been posted in all restrooms.
Prevention - What you can do to stop the spread of germs…
- Wash your hands often with soap and water, especially after you cough or sneeze.
- Use alcohol-based hand sanitizer often or when soap and water is not available.
- Cover your nose and mouth with a tissue when you cough or sneeze. Then, throw the tissue away and wash your hands. Coughing or sneezing into your sleeve is not an effective way to control the spread of germs.
- Avoid touching your eyes, nose or mouth. Germs spread easily this way.
- Avoid close contact with sick people.
- If you get sick, the Centers for Disease Control recommends that you stay home from work or school and limit contact with others. If you are unwell, you should seek medical attention. If you are a student, please notify the Dean of Students. Employees should notify their immediate supervisor and the Office of Human Resources.
- And, try an “elbow bump” instead of a handshake or hug when greeting folks. This is a great practice all the time, but especially during cold and flu season.
Click on each poster to download and print your own copy.
Are admission tours and events still being offered?
Yes, Wilson College is once again offering in-person campus tours. To reserve a campus tour date/time, please contact the Admissions Office by calling 717-262-2002 or send an email to firstname.lastname@example.org. A meeting with an Admissions Counselor will also take place after the tour, so remember to bring your questions. A campus tour is the best way to get to know Wilson!
What is Wilson’s current policy on travel?
Travel related to official College business and student instruction/student life/athletics will be permitted. Travel plans must be approved in advance by each division’s vice president. In addition, care should be given to avoid College-funded travel to areas known to have a high level of transmission (per the CDC) of COVID-19 or its variants.
While the College cannot restrict personal travel, it does recommend students, as well as faculty and staff, monitor warnings and travel advisories issued by the United States Department of State and the Centers for Disease Control and Prevention.
Has Wilson made any decision regarding future study abroad programs?
As the state of the pandemic progresses, the College will consider all requests to study abroad on an individual basis. The care and safety of students studying abroad is the institution’s top priority.
How is the College supporting current international students?
The College’s International Scholar Services continues to operate. The director meets with students by appointment to ensure we are meeting their needs. To make an appointment, please contact email@example.com.
Where can I find detailed information about how athletics will occur on campus this semester?
Wilson College Athletics has updated its Return to Play plan for Winter 2021-22. This document provides detailed information for student-athletes with regard to competition, practice, masking, testing, and more and reflects guidance issued by the National Collegiate Athletic Association (NCAA) and the Colonial States Athletic Conference (CSAC). Student-athletes are also encouraged to contact their coaching staff and/or Tina Hill, Wilson College Athletic Director
How will move-in occur for this semester?
Move-in Day will be staggered across several days. Students will be limited to the number of non-student individuals (2) assisting them. Residential Life will communicate directly with students to schedule this process.
Students will be encouraged to limit the number of large items they bring from home. And, students will be required to supply their own face coverings. Sanitizing wipes will be provided for move-in equipment.
If I am living on campus, do I have to be tested for COVID-19 before I move into my residence hall room?
Yes. Students choosing to live on campus this semester will be required to test for COVID-19 prior to moving into their residential assignment, unless they provide proof of a complete COVID-19 vaccination prior to. The College has partnered with Wellspan Health to administer a rapid antigen test to all members of the campus community. These tests are a nasopharyngeal swab, approved by the federal government as an acceptable detector of the coronavirus. Upon testing, students will wait for results, typically available in about 10-15 minutes.
The rapid antigen test is administered at no cost to the student. No test results from other vendors will be accepted.
Can residential students have guests in their rooms?
Residential students are only permitted to have other residential students as guests unless pre-approved by the Director of Residence Life or the Dean of Students. .
On-campus Quarantine and Isolation
What happens if a student has a positive COVID-19 test?
If through the course of the College’s on-campus testing process, a student has a positive test result:
If the student is a residential student, the student will be given the option of returning home to quarantine for the required 5 days of quarantine or quarantining on campus. If the student chooses to quarantine on campus, Residential Life will coordinate moving the student to a quarantine space as well as all details and logistics, including meal service.
Commuter students will be asked to quarantine at home.
A total of 17 residential spaces has been allocated for those students who test positive and need to quarantine on campus.
What happens if my roommate is positive?
If a student has potentially been exposed to someone who is positive with COVID-19, that individual will be relocated temporarily to isolation spaces on campus. Residential Life will coordinate this process.
Each of these spaces has a private bath and meals will be delivered directly to that students’ room during their isolation period. These students will be given the rapid antigen test and once displaying a negative result can return to their original room assignment.
Individuals experiencing symptoms associated with COVID-19 should not enter any portion of campus, including campus buildings. They should seek consultation from a healthcare provider as soon as possible. Employees (faculty and staff) as well as students are expected to notify Shannon Bock, the campus Pandemic Safety Officer, of their symptoms and/or potential exposure to COVID-19. Shannon Bock will notify the appropriate member of the Pandemic Safety Team to begin containment, mitigation and contact tracing protocols. All notifications are to be relayed through firstname.lastname@example.org
If an employee (faculty or staff) fails to report a COVID-19 related illness or fails to follow the health and safety protocols outlined in this plan, such action could be considered a serious violation of Wilson College safety rules and result in disciplinary or other corrective action.
If a student fails to report a COVID-19 related illness or fails to follow the health and safety protocols outlined in this plan, such action could be considered a serious violation of the Honor Principle and result in a hearing before the Honor Council.
Why is the College conducting COVID-19 testing on campus?
Wilson College believes on-campus testing for COVID-19 is a large part of an overall, successful monitoring plan to quell the spread of the virus.
What kind of test is the College using?
In an effort to find a testing vendor and administration partner, the College evaluated 14 test vendors. Types of tests reviewed included the Nasal PCR, Saliva PCR, Rapid Antigen, and Rapid Antibody. The type and manufacturer of the type of COVID-19 test used by the College this semester will be based upon test kit availability in the market.
The rapid antigen test requires a physician’s order and must be administered by a medical provider. Because Wilson College already has a relationship with Wellspan Health, a local healthcare provider system in the region, the College approached Wellspan for assistance with its COVID response. Wellspan agreed and is supplying the necessary clinicians to schedule and administer tests on campus. Students, faculty and staff can obtain a test at the Wellspan Convenient Care clinic, located just off of the Lenfest Commons lobby.
Are all faculty, staff, and students required to participate in testing?
All students, faculty, and staff who expect to be on campus during the spring semester are required to participate in the testing protocol unless there is an underlying medical issue preventing an individual from doing so or they have provided proof of a COVID-19 vaccination.
Entry Testing: Residential students are tested prior to picking up their residence hall keys.
Surveillance Testing: A random sample of employees, residential students, and commuter students, biweekly during this semester.
This protocol may be modified based on recommendations from the CDC, PA Department of Health, the college medical director or other governmental agencies.
What counseling and student support resources are available at Wilson during this time?
The Counseling Center will continue to provide in-person counseling, telehealth counseling, and medication management services to all eligible residential undergraduate full-time students who are enrolled in a degreed program during the fall semester. Counselors will also continue to provide workshops and “Let’s Talk” chats via Zoom for continued group support.
In order to provide telehealth services for students who want a telemedicine or telehealth counseling appointment instead of an in-person session because of concern about a lack of confidential space or because of technical difficulties, eligible students may be accommodated by setting up in an unoccupied counseling office where they can utilize the Counseling Center’s technology to conduct a telehealth medication or counseling appointment in which they would be free to talk freely via Zoom without having to use a mask since they will be in a room by themselves.
Following ACHA Guidelines, the Counseling Center advises against walk-in visits and that students make appointments (via email or telephone) unless it is specifically a crisis situation.
Following ACHA Guidelines, if a student would have an in-person appointment at the Counseling Center, the student must follow all safe practices set forth by the ACHA as follows:
- If exhibiting symptoms of any illness, contact the Counseling Center through email or phone, stay at your residence and communicate through telehealth medicine or through Zoom for your appointment if still able and communicate illness to the nurse and other appropriate staff.
- Wear masks and observe respiratory etiquette as well as handwashing and hygiene.
- Only students having official business with the nursing and medical staff, Phoenix Against Violence (PAV) services or Counseling services may be permitted in the Wellness areas and extended hallways of the wellness center.
Office of the Chaplain
Chaplain Derek is available, in person or remotely, for pastoral care and conversation for the Wilson community.
Proper food safety guidelines will be followed. The cupboard will be available Monday 1-3 p.m., Tuesday 11 a.m.-1 p.m. and Friday 10 a.m.-12 noon. Other times are available by appointment. Please contact Chaplain Derek.
Service trips and required service hours
On-campus volunteer activities will take place only under guidelines of public gatherings issued by the College. The Chaplain will work with scholarship-receiving service students to insure their safety while trying to complete hours.
Career Development will be able to available for one on one appointments regarding internships, resumes, and interviewing skills via Handshake. Students will still be able to use Handshake for job searching and Focus 2 for major selection research.
Phoenix Leaders Program will continue via Canvas.
The library building will be open and available for the semester on this schedule:
Monday through Thursday: 7:45am – 11pm
Friday: 7:45am – 5pm
Sunday: 3pm – 11pm
The library’s current operating hours are always available at https://library.wilson.edu or by searching Google for the Wilson College Library.
I am a residential student and I am staying on campus through the end of the semester, where do I find a computer to use for my classes and coursework?
Each residence hall on campus has at least one computer lab.
What food services will be available on campus after Spring Break?
Sage Dining Services, the College’s third-party food service vendor, will ensure all safety precautions are adhered to at Jensen Dining Hall. The café in the John Stewart Memorial Library will open for the school year in its normal capacity. Service in the dining hall will be offered to everyone on campus.
Is the library open?
Yes. The library building will be open and available for the semester on this schedule:
Monday through Thursday: 7:45am – 11pm
Friday: 7:45am – 5pm
Sunday: 3pm – 11pm
What is the grading policy for this semester?
Wilson College returned to our normal grading policy and scale regardless of course modality. That will continue this semester, even if the College has to pivot to all remote learning.
What is the attendance policy for the spring semester?
Faculty members, in conjunction with the Academic Affairs Reopening Taskforce, have made modifications to the College’s student attendance policy. Below are a series of Frequently Asked Questions to help communicate those modifications. Students and faculty should all read this section on attendance in its entirety.
Students and faculty are reminded of Wilson’s standing attendance policies laid out in the College Catalog. These will inform how faculty craft attendance policies for their course as we continue to move through the pandemic:
Catalogue Attendance Policies
Students are responsible for attending classes and all other meetings required for the course, as well as for making whatever arrangements are necessary for missed work. An instructor may establish special attendance policies that are essential because of the nature of the course. In the case of a medical absence or for similarly unavoidable reasons, an instructor will provide assistance, as possible, in making up the work if a student requests it. A member of the faculty may designate in advance certain important class meetings at which attendance is required. Announcement of such a requirement will be made at least one week in advance. Students should not expect to receive permission for exceptions to this regulation.
Short-Term Student Absences
Policies relating to short-term student absences (i.e., funerals, illnesses, medical treatments, pregnancies, etc.) will be determined by individual faculty members.
Guidance on Extended Absences
In addition to the information from the Catalog listed above, the College provides the following guidance related to extended absences. If a student has been exposed or tests positive for COVID-19 (or is the parent/caregiver of someone who is quarantining/has COVID-19), or experiences other illness that may be long-term, is dealing with mental health concerns, or is recovering from injury or surgery, they should contact the College Nurse. If an extended absence is likely, the Nurse will contact the Registrar, who will notify faculty of those extended absences, and, if possible, include an anticipated return date.
The notifications from the Registrar will take the following form:
|What This Means||Student & Faculty Action|
|The student is unable to attend in-person instruction…||The student has a healthcare concern that prevents attending face-to-face instruction, but they feel well enough to engage in course activities where possible.||The student should communicate with faculty and ask how they might continue to participate. Faculty are asked to work with the student to help them remain up-to-date on coursework, where possible. This may include work on Canvas, via Zoom office hours, Zoom to Campus, etc. That arrangement, however, is at the faculty member’s discretion based on what’s appropriate for the course and discipline. Faculty should outline their preferred method for handling this in their syllabi.|
|The student is unable to participate in instruction at all until further notice…||The student may have COVID or other extended illness, be hospitalized, etc., and is not able to engage in any coursework, including via Canvas or Zoom.||When the student is ready to return to classes, they should contact faculty about making up missed work, where possible. See below for more details.|
If the severity of the illness does not allow for the student to continue with a class for a period of time, the student should take the following steps:
A. If the student finds that they cannot function and keep up with the course expectations for a period of 5 calendar days or less, the student should
- Contact all of their faculty to keep them apprised of the situation (this may include renegotiating due dates, if this is allowed);
- Follow any protocol noted on the course syllabus for such absences;
- Make-up the missed work as soon as possible and by any re-negotiated deadlines the student has arranged with her/his faculty.
B. If the student finds that they cannot function and keep up with the course expectations for a period of 5-10 calendar days, the student should
- Contact all of their faculty to keep them apprised of the situation (this may include renegotiating due dates, if this is allowed);
- Follow any protocol noted on the course syllabus for such absences;
- Communicate with the College Registrar to determine if it may be best to take a leave of absence for the semester;
- If the period of absence occurs after the last day to withdraw for the term (Full Spring Semester – April 4th , Spring I – February 25th , and Spring II – April 22nd), the student may consider requesting an incomplete; the student should consult with her/his course instructor and academic advisor about the possibility of an incomplete;
- If the student opts to stay in class, the student must make up the missed work as soon as possible and by any re-negotiated deadlines (if allowed) the student has arranged with her/his faculty.
C. If the student finds that they cannot function and keep up with the course expectations for a period of 10 calendar days or more, the student should
- Contact all of their faculty to keep them apprised of the situation;
- Communicate with the College Registrar to determine if it may be best to take a medical leave of absence for the semester;
- If the period of absence occurs after the last day to withdraw for the term (Full Spring Semester – April 4th, Spring I – February 25th, and Spring II – April 22nd ), the student may consider requesting an incomplete; the student should consult with the College Registrar and the possibility of an incomplete;
- It may not be possible for a student to stay in classes if the student will be unable to complete coursework for a period extending 10 calendar days because of COVID-related illness
Medical Leave of Absence: A medical leave may be granted or required for mental and/or physical conditions that interfere with a student’s ability to participate in campus life, including her/his ability to complete or make satisfactory progress toward academic goals or live in a residential setting. Medical leave is granted or required with the assistance of the Director of Counseling and/or the College Nurse and requires appropriate medical documentation.
The Dean of Students makes the final decision in supporting or denying the request or requirement for a medical leave in consultation with the appropriate staff member and medical documentation. Medical leave is not intended to shield a student from unsatisfactory progress or any other academic irregularity, nor does medical leave release a student from accountability to the Honor Principle or the regulations of the College.
Incompletes: The grade of Incomplete (IN) can be given to a student who is doing passing work in a course but who, for reasons beyond the student’s control, is not able to complete a small portion of the work for the course by the deadline for submitting grades. An Incomplete is not given in the case of negligence or procrastination on the part of the student.
An Incomplete must be requested by the student and approved by both the instructor, the Registrar, and the student’s academic advisor. Requests for incomplete forms are available in the Registrar’s Office. The deadline for requesting an Incomplete grade is the last day of classes.
In cases involving unusual circumstances, such as illness or injury, the Dean of Students may request an Incomplete on the student’s behalf. Unless the Committee on Academic Policy and Procedures extends the time limit, an Incomplete automatically becomes an F if the work is not completed within six weeks from the last day of class in the term in which it was incurred.
I’m a student and I have questions about the technology resources I may need to participate in online coursework. Where can I find information?
The College’s Health and Safety Plan has a comprehensive section on student technology, beginning on pg. 19.
Websites with the latest official information about the coronavirus:
To request additional information about the College’s COVID-19 response, to ask a question, or to share any other information related to COVID-19, please email email@example.com.
Questions regarding COVID-19 and its symptoms, contact the College Nurse at firstname.lastname@example.org
If you have further questions, please contact:
Vice President for Marketing and Communications